Annual Report 2000 - 2001
Administration and Finance
Department of Science and Technology is the
nodal Department of the Ministry of Science and Technology.
The organisational structure of the Department has evolved
over the years to respond quickly to the issues relating to
the promotion and development of Science and Technology in
the Country. It has three Subordinate Departments viz. India
Meteorological Department (IMD), National Atlas and Thematic
Mapping Organisation (NATMO) and Survey of India (SOI) under
its Administrative Control. In addition to it, the Department
also supports 16 autonomous research institutions/ other bodies
which are working in diverse areas for the promotion of Science
The Administration and Finance Divisions
of the Department look after the support facilities for the
Subordinate Departments and Autonomous bodies including the
personnel and financial administration. The activities undertaken
by the different wings during the period under report are
given as under :
The Department of Science & Technology
is exempted from consultation with the UPSC in the matters
regarding selection/promotion to Group 'A' Scientific Posts.
The Recruitment Cell is assigned the following items of work:
(a) Recruitment to the Gr. 'A' Scientific and
Technical posts starting from the post of Scientist 'B' (having
pay-scale of Rs. 8,000-13,500) to Scientist 'G' (pay-scale
of Rs. 18,400-22,400).
(b) Assessment of eligible departmental scientists
on completion of prescribed residency period under Flexible
Complementing Scheme (FCS). Promotion (in-situ) under FCS
is based on proven record of merit.
(c) Proposals regarding recognition of various
institutions / organizations under Ministries / Departments
as Scientific and Technical and introduction of FCS therein.
The Parliament Unit is assigned the responsibility
to look after the entire Parliamentary Work of the Department.
It also ensures that the Parliamentary Work pertaining to
the Ministry of Science and Technology is accomplished as
per the prescribed schedule and procedures. The Unit maintains
liaison with the Ministry of Parliamentary Affairs, Secretariats
of Lok Sabha/Rajya Sabha, other Ministries/Departments (including
Scientific Departments ) with a view to fully discharge the
Parliamentary obligations of the Ministry of Science and Technology.
The Unit also Coordinates the visits of the Members of the
Parliamentary Standing Committee etc. to various scientific
institutions under the administrative control of the Department.
The Parliamentary Standing Committee on Science
and Technology, Environment and Forests met on March 30th
2000 to discuss the Demands for Grants for the year 2000-2001
of the Department and submitted its recommendations in its
72nd report presented to the Parliament on 24th April,2000.
The action taken report on the recommendations of the Parliamentary
Standing Committee was also submitted to the Secretariat of
the Committee as per schedule.
Welfare Cell of the Department looks after the
welfare of DST Employees. A DST/DSIR Benevolent Fund has been
established in the Department and 731 employees have become
its members. Assistance is provided to the members and their
families to relieve them of distress from time to time. About
4 to 5 employees have benefited through this fund during the
period under report. A Crèche with requisite facilities
is also being run within the Department premises for the benefit
of its employees.
The Sports & Recreation Club promotes various
indoor and outdoor activities. The Club regularly takes part
in the inter-ministerial tournaments and organises cultural
programmes and excursion tours. This year, the Cricket Team
of the Department successfully participated in the inter-ministerial
tournaments. Besides this, DST Cricket Team took part in Prof.
Nayudamma Memorial Invitational Tournament organised by CSIR
at CECRI, Karaikudi. DST also participated in various events
like Cricket, Shooting Ball, Badminton, Chess and Carom for
the first time in the All India IMD Sports Meet held at RMC,
Chennai. DST Table Tennis Team participated in the TERI Tournament
and reached the semi-finals. Further, the Welfare activities
organised during the last year were organisation of Farewell
Functions in the Honour of the Retiring Officers/ Employees.
DST has a total of 232 Group A and Group B officers
on its rolls. A detailed breakup is given below:-
The Department has a total number of 426
non-gazetted staff on its rolls. The detailed Groupwise break-up
is given below :
|Group B (Non-Gazetted)
Internal Work Study Unit
During the year, Internal Work Study
Unit (IWSU) engaged itself in ensuring compliance of the provisions
of Manual of Office Procedure in the Secretariat of the Department
and subordinate offices with a view to systematise and improve
their functioning. O&M Inspection was also conducted in
the Department and subordinate offices as per
schedule in the revised questionnaire prescribed by the Department
of Administrative Reforms and Public Grievances. Aided Institutes
were also covered under the Annual O&M Inspection for
the first time.
Steps were taken to implement the Public Records
Act and Public Record Rules in the Office as well as to appoint
Record Officers in light of the recommendations of the Committee
of Secretaries on Records Management of the Government of
Suggestions were invited from Members of Public
as well as from the Government Employees under the Award Scheme
formulated by Department of Administrative Reforms and Public
Induction material was finalised and distributed
indicating the brief history of the Department and its subordinate
Work Measurement Study of the Department is
in an advanced stage and Work Measurement Report on most of
the RMCs and MCs of India Meteorological Department would
be finalised during the year 2000-2001.
Committees have been constituted to review the
level of disposal and channel of submission of cases and for
deployment of staff in the department.
The guidelines given in the meeting of the O&M
Officers organised by the Department of Administrative Reforms
and Public Grievances to strengthen O&M aspects in the
Government of India Offices have been followed scrupulously.
Promotion of Official Language
For implementing the Official Language
Policy of the Government, there is a full fledged Hindi Section
in the Department. During the year, concerted efforts were
made for implementing the provisions of Official Language
Act, Rules made there under and orders/ instructions issued
by the Department of Official Language from time to time regarding
progressive use of Hindi in the Official Work of the Government
of India. During the year, the following work was carried
- All general orders, Annual Report, Performance Budget,
Cabinet Notes, Agreements etc. continued to be issued bilingually
i.e. both in Hindi and English.
- Letters received in Hindi were invariably replied in Hindi.
Incentive Scheme for original noting/drafting in official
work in Hindi is in vogue in this Department and during
the year 4 employees were awarded under this scheme.
- For encouraging the officers of DST to give more and more
dictation in Hindi, an incentive scheme is also in vogue.
- The period September 14, 1999 to September 14, 2000 was
celebrated as Rajbhasha Swarna Jayanti Year. With a view
to create greater awareness of Official Language Policy
during this period, special competitions viz. Translation,
noting/drafting, Hindi typing and quiz competition were
organised. All the competitions received enthusiastic response.
- Four meetings of the Official Language Implementation
Committee were held during the year and follow-up action
was taken on the recommendations made in these meetings.
- During the year, 7 employees were nominated for training
in Hindi Prabodh, Praveen and Pragya Classes and 6 employees
were nominated for training in Hindi typing and shorthand.
- 14th meeting of the Joint Hindi Advisory Committee of
the Ministry of Science and Technology and Department of
Ocean Development was held on 21st July, 2000 in
Parliament Annexe under the Chairmanship of Hon'ble Minister
of State for Science and
- Work regarding reconstitution of Hindi Salahakar Samiti
of the Ministry of Science and Technology is in progress
as its term ended on 27th July, 2000.
- 4th issue of in-house Hindi Magazine "Tarang"
was brought out during the Swarnjayanti Year of Official
- With a view to encourage original writing in Hindi, the
Department of Science and Technology has introduced "Dr.
Meghnad Saha Award Scheme" since 1987. Under
this scheme, awards were given to 4 authors by the Hon'ble
MOS(S&T) on 8th May,
2000 for original book writing in Hindi on Scientific subjects.
A brief description of the activities undertaken
by the DST Library is given below :
: DST Library has the primary responsibility of meeting
the information requirements of Officers/ Staff Members of
DST/DSIR. To meet this objective, the Library undertakes collection
development activity in consonance with the needs of its users
by acquiring, processing and making available to the users
scientific technical books/ journals etc. During the period
under report, the Library added 220 books/monographs to its
collection. In addition, around 110 scientific magazines/
journals were also received regularly and made available to
users on demand.
Updation of Online Catalogue
: The online catalogue of books available in the Library
is updated regularly and the total number of machine readable
record is now over 13,250.
Services : Besides acquiring books/ journals and making
these available to the users, the Library continued meeting
the day-to-day information requirements of its users. Further,
the Documentation/ Information Services such as Current Awareness
Service, Newspaper Clipping Service, Photocopying Service,
Conducting Literature Surveys to meet specific needs of the
users were also provided. Information Services were also provided
to the users by searching appropriate information available
on the Internet and during the year about 75 Internet searches
on different topics were conduced for the users.
Also, to supplement the resources of the Library,
Interlibrary Lending Service was also provided. In this service
the Library borrowed books/ journals from other Libraries
and in turn supplied books on Interlibrary Loan to other Libraries
as per their requirements.
New Intitiative :
To provide information to the users on the topics of general
interests, an Internet based service was started during the
last quarter of the year 2000. In this service, general topics
are selected and information on these is searched on the Internet
and after proper formatting the information is made available
to the Officers of DST/ DSIR by e-mail. Till date, 3 such
topics viz. Hydrogen Energy, Science Policy Organisations,
International/Regional Laboratory Accreditation Bodies have
been covered in this service.
The Integrated Finance Division (IFD) of DST
has been entrusted with the responsibility of providing advice
and support on all financial matters and monitoring the progress
of expenditure on various activities. The DST was allocated
an amount of Rs. 352.00 crores (Plan) and Rs. 432.46 crores
(Non-Plan) for the year 2000-2001. The Budget for 2001-2002
is Rs. 829.62 crores ( Rs. 400.00 crores Plan and Rs. 429.62