Annual Report 2003 - 2004
Administration And Finance
Administration and Finance
Department of Science and Technology is the
nodal Department of the Ministry of Science and Technology.
The organisational structure of the Department has evolved
over the years to respond quickly to the issues relating to
the promotion and development of Science and Technology in
the country. It has three Subordinate Departments viz. India
Meteorological Department (IMD), National Atlas and Thematic
Mapping Organisation (NATMO) and Survey of India (SOI) under
its Administrative Control. In addition to it, the Department
also supports 17 autonomous research institutions/ other bodies
and 5 science/engineering academies/ associations, which are
working in diverse areas for the promotion of Science and
The Administration and Finance Divisions look
after the support facilities including the personnel and financial
administration of the Department, the three Subordinate Departments
and Autonomous bodies. The activities undertaken by the different
wings during the period under report are given as under:
The Recruitment Cell in the Department of Science
and Technology is entrusted with the following functions:
(a) Recruitment of Group A Scientific
(b) Assessment of eligible departmental scientists for in-situ
promotion under Flexible Complementing Scheme (FCS); and
(c) Considering the proposals regarding the recognition of
institutions / organizations under various Ministries/Departments
as Scientific and Technical and introduction of FCS therein.
During the year, Recruitment Cell processed the case of filling
of five posts of Scientist B on Direct Recruitment
basis, in DST. These posts are likely to be filled up soon.
Recruitment of Scientist C on deputation basis
in NCMRWF is already completed and recruitment of Scientist
G on deputation basis in NRDMS Division of DST is under process.
Assessment of eligible departmental scientists for in-situ
promotion under FCS as on 01.01.03 and 01.07.03 has been done
and the assessment as on 01.01.04 is in the pipeline.
Further, the Recruitment Cell furnished clarifications
to various Ministries/ Departments on FCS as and when required.
Comments on the Rajan Committee Report regarding extending
FCS to Group B & C employees of
various Scientific Ministries/ Departments were also given.
The Parliament Unit is assigned the responsibility
to look after the entire parliamentary work of the Department.
It also ensures that the parliamentary work pertaining to
the Ministry of Science & Technology is accomplished as
per the prescribed schedule and procedures. The Unit maintains
liaison with the Ministry of Parliamentary Affairs, Secretariats
of Lok Sabha/ Rajya Sabha, other Ministries/Departments (including
Scientific Departments) with a view to fully discharge the
parliamentary obligations of the Ministry of Science &
Technology. The Unit also coordinates the visits of the Members
of Parliamentary Standing Committee (PSC) to various scientific
institutions which are under the administrative control of
the Department. The PSC on Science & Technology, Environment
& Forests recently visited the Worlds Highest Observatory
India Astronomical Observatory at Hanle in Ladakh.
The Parliamentary Standing Committee on Science
& Technology, Environment & Forests met on 31st March
2003 to discuss the Demands for Grants for the year 2003-2004
of the Department and submitted its recommendations in its
117th report presented to the Parliament on May 2, 2003. The
action taken report on the recommendations of the Parliamentary
Standing Committee was also submitted to the Secretariat of
the Committee as per schedule.
Welfare Cell is a dedicated cell of the Department
which looks after the well being of the employees of the Department
of Science and Technology. In order to ensure the speedy implementation
of welfare measures, a senior officer of the rank of Director
has been entrusted the task of a Welfare Officer. A Charitable
Homeopathic Dispensary is being run within the Departments
premises for the benefit of its employees. The Sports &
Recreation Club promotes various activities for the benefit
of the employees. During the year 2003- 2004, the Departments
Cultural team participated in the Inter- Ministerial competitions
and won seven medals in various events. The Welfare Cell is
fully committed and devoted for the empowerment of the women
within the framework of the constitution. In addition, Welfare
Cell also arranges farewell parties in honor of the retiring
officers/ staff members of the Department.
DST has a total of 261 sanctioned posts of Group
A; and Group B officers. A detailed breakup
is given below:-
Grand Total =
The Department has a total number of 397 non-gazetted
staff on its rolls. The detailed
Groupwise break-up is given below:
|Group B (Non-Gazetted)
Promotion of Official Language
For implementation of the Official Language
Policy of the Government, there is a Hindi Section in the
Department. During the period under report, concerted efforts
were made for implementing the provisions of Official Language
Act and Rules made there under and orders/ instructions issued
by the Department of Official Language from time to time regarding
progressive use of Hindi in the official work of the Government
of India. During the year, following works were carried out:
- All general orders, annual report, performance budget,
cabinet notes, agreements etc. continued to be issued bilingually
i.e. both in Hindi and English.
- Letters received in Hindi were invariably replied in Hindi.
Incentive Scheme for original noting/drafting in official
work in Hindi is in vogue in this Department.
- During the year, 20th and 21st meetings of the Joint Hindi
Advisory Committee were organized in New Delhi and Chandigarh
respectively under the Chairmanship of Honble MOS
(S&T), Shri Bachi Singh Rawat.
- Departmental magazine Tarang is being published
regularly and Scientific & Technical Articles are given
preference in it.
- With a view to encourage original writing in Hindi, the
DST introduced Dr. Meghnad Saha Award Scheme.
Under the scheme, books written in the years 2000, 2001
and 2002 are invited.
- Hindi Pakhwara was organized from 8th to 22nd
September, 2003. Successful candidates of different competitions
were given prizes.
- Meetings of the Departmental Official Language Committee
were organised regularly in every quarter. Hindi correspondence
has increased from 61% to 67.02%.
- During the year, 10 employees were nominated for Hindi
Prabodh, Praveen and Pragya Training.
- Two sections were made for doing implementation and translation
work according to thedecision taken by the MOS (S&T)
in Joint Hindi Advisory Committee.
- 11 Sections of the Department are directed to do their
100% work in Hindi language.
- 1st All India Official Language Conference was organized
during 5-7 March 2003 by the Department. Around 80-90 Administrative,
Scientific Officers/Employees from Subordinate Offices and
Autonomous Bodies participated in this conference.
The DST Library continued helping the Officers
and Staff Members of the Department by providing Library,
Documentation and Information Services. The Library undertook
following activities during the period under report:
Collection of books/reports in the library was
enriched by acquiring, processing and making available to
its users around 200 books/ monographs on different subjects.
In addition to this, around 200 books received on Gratis were
also processed and made available to the users. Bibliographic
details of all the books acquired by the Library were added
to the online catalogue being maintained by the Library. Library
continued subscribing to scientific/ technical journals and
processing and making these available to its users
- Documentation/ Information Services
The Library continued meeting the day-to-day
information requirements of the users. Also, Documentation/Information
Services such as Current Awareness Service, Newspaper Clippings
Service, Photocopying Service, and Literature Searches to
meet the specific needs of the users were also provided. Internet
based information service was provided by searching the appropriate
information available on the Internet and making it available
after proper selection and editing.
Library also continued providing e-mail based
information service to the users on topics of general interest
to them. Further, to supplement the resources of DST Library,
Interlibrary Lending Service was extended to the users. In
this service, the Library borrowed books/ journals from other
Libraries and in turn supplied books on Interlibrary Loan
to these Libraries as per their requirements.
- Modernisation of DST Library
During the year, the Library undertook a comprehensive
exercise of preparing a detailed system requirement study
for its modernization. During this exercise, the detailed
analysis was made of the present day requirements of the Library
by identifying the critical ICT technologies available vis-à-vis
their use in provision of Library & Information Services.
The report has been accepted and approved both by the Library
Modernisation Committee and the Library Committee. Actions
have already been taken-up for its early implementation.
The Integrated Finance Division (IFD) of DST
has been entrusted with the responsibility of providing advice
and support on all financial matters and monitoring the progress
of expenditure on various activities. The DST was allocated
an amount of Rs. 790.00 crores (Plan) and Rs. 393.99 crores
(Non-Plan) for the year 2003-2004. The Budget for 2004-2005
is Rs. 1290.23 crores (Rs. 890.00 crores Plan and Rs. 400.23
crores Non-Plan). Summary of Financial Requirements is placed
at back inner cover of the report.